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Using Victoria, CEDT Book and C&E Numbers and Passenger lists: Mrs Lup Mun

By Sophie Couchman (Chinese Australian Family Historians of Victoria)

Using CEDT applications made by Mrs Lup Mun located in the Victorian CEDT Index, we can see how photography, the Victoria Number, CEDT Book Number and C&E Number and also inwards and outwards passenger list can be used together in your research. Mrs Lup Mun was a Chinese herbalist, living and working in Celestial Avenue off Little Bourke Street in the early twentieth century (see references below to learn more about her life).

A search of ‘Lup Mun’ in the Victorian CEDT Register Index brings up one search result which takes you to this page in the register.

Victorian CEDT register 2 showing Mrs Lup Mun’s CEDT application in 1924
[Index entry for Mrs Lup Mun, 1924, Register 2, p. 88, Victorian CEDT Index, (original data taken from ‘Register of Certificates Exempting from the Dictation Test, 1915-1933’, National Archives of Australia: B6003, 2)]

Examining the register you can see that Mrs Lup Mun’s application for a CEDT in 1924 has the following numbers associated with it:

  • Vic. No. 1924/148
  • CEDT Book No. 367/79
  • C&E File No. 1924/14749

Doing an Advanced search of the National Archives of Australia’s RecordSearch ( for Series number B13, Control symbol 1924/14749.

Searching for Mrs Lup Mun’s C&E File in the B13 series using RecordSearch

You find the following file for Mrs Lup Mun.

Mrs Lup Mun’s C&E File in the B13 series in RecordSearch

Only a small proportion of the B13 series have been digitised but you can either pay for the file to be digitised or order and visit the archives to view it in person.

Mrs Lup Mun’s file contains:

  • File cover sheet summarizing file contents
  • Form 32 certifying that Mrs Lup Mun was permitted to land back in Australia
  • Two copies of her completed CEDT certificate
  • Two spare copies of photographic portraits used on her certificates (full frontal and side view)
  • Statement from the Victorian Income Tax Office stating her income tax was in order
  • Written reference from George Hook of 244 Little Bourke Street, Melbourne
  • Written reference from S. Shaw, a teacher at the Presbyterian Women’s Missionary Union School in Melbourne
  • Her CEDT application

If we look at Mrs Lup Mun’s CEDT certificate in the file we can see the CEDT Book Number (367/89) printed on it (the CEDT certificate number) and then handwritten on the top right hand corner the Vic. Number (1924/148) (the number in the CEDT Register).

Mrs Lup Mun’s CEDT certificate within her C&E file
[NAA: B13, 1924/14749]

Once you know how these numbers work it is possible to understand the meaning of other administrative annotations on the file. On Mrs Lup Mun’s CEDT application (see below) she is asked about any previous overseas trips. In red ink we see a C&E number for a 1902 trip – 02/7240 (which is read 1902/7240) – and that a certificate was issued to her in 1916 but was not used – 16/6355 (which is read 1916/6355). A search of RecordSearch shows that neither of these files survives in the B13 series.

Section of Mrs Lup Mun’s CEDT application within her C&E file
[NAA: B13, 1924/14749]

The 1902 CEDT is too early to be listed in the registers but we can find the 1916 CEDT application. The annotations in red ink state the 1916 Vic number is 16/42 (which is read 1916/42). We can find it listed in Register 2 (which contains 1916 applications) under this Vic number. The entry notes that Mrs Lup Mun’s CEDT was cancelled because it had not been claimed after two years. We did not find this record in our original search because her name is spelled ‘Mrs Lipp Mun’ but we have found it by tracking her recordings using the numbers associated with her travel.

Victorian CEDT register 2 (1915-1933) showing Mrs Lup Mun’s CEDT application in 1916

Index entry for Mrs Lipp Mun, 1916, Register 2, p. 13, Victorian CEDT Index, (original data taken from ‘Register of Certificates Exempting from the Dictation Test, 1915-1933’, National Archives of Australia: B6003, 2)

In the remarks section is the number ‘24/148’. From our previous research we can recognise this as the Vic. Number for Mrs Lup Mun’s 1924 CEDT application. While Mrs Lup Mun did not travel in 1916 she did in 1924.

This misspelling of Mrs Lup Mun’s name, as ‘Lipp’, reminded me of the name used on two beautiful photographs in another series held at the National Archives of Australia that contains photographs related to pre-Federation travel of Chinese Australians.

Portrait of Mrs and Miss Lih Moon (in Chinese-style dress), undated
[NAA: B6443, NN]
Portrait of Mrs and Miss Lih Moon (in Western-style dress), undated
[NAA: B6443, NN]

These photographs with their ‘NN’ item number are not a proper part of the B6443 series. They are also unusual in the series because they show a woman and a child – in Chinese-style and then Western-style dress. I had always wondered who this woman was and what her story was. Every few years I would do some searches for her name without success but suddenly I made the connection that ‘Lih’ and ‘Lipp’ and ‘Moon’ and ‘Mun’ were not so different.

Comparing the portraits of ‘Mrs Lih Moon’ with photographs of ‘Mrs Lup Mun’ that I already knew about from previous research I felt confident that this was the same woman.

Cropped portraits of Mrs Lup Mun
[Left to right: NAA: B6443, NN; Chinese Museum, 2008.08.37, NAA: B13: 1924/14749, Chinese Museum 1993.21]

The photographs these cropped portraits come from and the stories behind them further illuminate our understanding of Mrs Lup Mun and her life.

Studio portrait of Mrs Lup Mun with children and friends from Little Bourke Street, 1930s
[Chinese Museum, Raymond Lew Boar collection, 2008.08.37]
Silk embroidered memorial hangings dedicated to Mrs Lup Mun on her death
[Chinese Museum collection, 1993.21]

We also know from our research into Mrs Lup Mun’s travels that she applied for a CEDT in 1902. This is prior to the establishment of the CEDT Registers but after the creation of the B6443 series of photographs. My supposition is that the portraits of ‘Mrs and Miss Lih Moon’ were created in in 1902 and used by Mrs Lup Mun to identify her when she returned from travelling. The Immigration Restriction Act was not assented until 23 December 1901, when Mrs Lup Mun travelled in 1902 it is likely the new system of CEDTs processing was not in place and some version of the older system used. This is why these photographs have been filed with the B6443 series.

Another photograph filed in a series on its own, but believed to have belonged to the B6443 series is the photograph below. Hand-written on the back of the photograph is his name ‘Lip Moon’ of 195 Little Bourke Street and a note that he returned in 1906. I believe this is Mrs Lup Mun’s husband.

Photographic portrait of Lip Moon [Lup Mun], Allan Studio, 318 Smith Street, Collingwood
[NAA: VA1984/397, 1, Photograph of Lip Moon]

So finally, based on the year of departure (1902) and year of return (1906), we can make a search of Victorian outward passenger lists and New South Wales inward passenger lists.

Probable passenger listing for Mrs Lup Mun travelling to Hong Kong on Australian V in 1902 with her husband and daughter
[PROV, VPRS 948, ‘Outwards passenger lists (1852-1923)]
Passenger list entry for Mr and Mrs Lip Moon, returning second class to Sydney from Japan on the Empire on 12 February 1906
[NSRS-13278, Inward passenger lists, 1854-1922, Empire, 12 February 1906, via]

This shows Mrs Lup Mun (written ‘Lip Man’) travelled with her husband and eight-year old daughter to Hong Kong in September 1902 and then returned to Sydney on 12 February 1906 off ship from Japan with her husband only. We do not know whether they travelled back to Lup Mun’s village or stayed in Hong Kong. We also do not know what happened to ‘Miss Lup Mun’ – perhaps she was betrothed or maybe sent to school.

Further reading

Couchman, Sophie, ‘From Mrs Lup Mun, Chinese herbalist, to Yee Joon, respectable scholar: A social history of Melbourne’s Chinatown’, in H. Chan, A. Curthoys & N. Chiang (eds), The Overseas Chinese in Australasia: History, Settlement and Interactions: Proceedings from the Symposium held in Taipei, 6-7 January 2001, IGAS, National Taiwan University and CSCSD, Australian National University: Taipei, 2001, pp.125-139.

Couchman, Sophie, ‘”Oh I would like to see Maggie Moore again!”: Selected women of Melbourne’s Chinatown’, in S. Couchman, J. Fitzgerald & P. Macgregor (eds), After the Rush: Regulation, Participation, and Chinese Communities in Australia 1860-1940, Otherland: Melbourne, 2004, pp.171-190.

Couchman, Sophie, ‘Ho Lup Mun’, Chinese-Australian Historical Images in Australia website,

Couchman, Sophie, ‘Mrs Lup Mun: A valued member of the community’, Chinese Heritage of Australian Federation website,

See, Pamela, ‘Mrs Lup Mun’, 2007, papercut silhouette drawing (frame: 48.5 cm x 38.5 cm, support: 42.0 cm x 32.0 cm),